Job Description
Key Information
Location: Our office is in central London at the Royal College of Surgeons and we operate hybrid working arrangements (at least 1 day a week to be spent in the office).
Contract: Full-time, permanent
Reports to: Governance and Committees Lead
Annual leave: 25 days annual, plus bank holidays and normally days off between Christmas and New Year
Benefits: Fantastic pension scheme with a minimum 16% contribution from the organisation
Opportunities for hybrid and flexible working arrangements to help balance work and personal commitments.
Position Overview
The position will provide high-quality administrative and operational support to the BAUS Governance and Committees Lead, with a particular focus on coordinating elections, awards and committee meeting processes for the six BAUS Specialist Committees.
You will administer the full cycle of Committee elections, appointments, awards, fellowships and bursaries, including maintaining schedules, preparing nomination and voting processes, collating applications, communicating outcomes and keeping accurate records.
The role will also provide practical meeting management and general administrative support, including preparing meeting packs, arranging logistics, maintaining contact lists and attendance records, supporting inbox management and ensuring governance information is accurate, accessible and up to date.
Main Job Functions
Elections
- Coordinate end-to-end elections, appointments and committee membership processes for the BAUS Specialist Committees, including schedules, nominations, voting arrangements and results communications
- Maintain up to date committee membership lists and a schedule of upcoming elections and role vacancies
Awards and Bursaries
- Schedule and administer nominations, voting and appointments processes for BAUS Section annual awards, fellowships and bursaries, ensuring deadlines, eligibility information and communications are managed effectively
- Liaise with Committee Executive Officers, committee members and external education providers
Meeting Management
- Provide meeting management support for face-to-face and virtual committee meetings, including scheduling, meeting packs, room and catering arrangements, Teams set-up, attendance records and practical support on the day
Governance & Committee Support
- Manage governance records, registers and digital platforms
- Provide additional administrative support as required, including updating the CRM, maintaining records, preparing correspondence and supporting routine governance communications
- Manage methods, processes and procedures for documentation of governance activity
- Provide governance website updates and draft information for the BAUS Communications Manager for inclusion in newsletters and digital media
- Ensure adherence to record retention policies and ongoing management of governance records.
Administration
- Provide administrative and coordination support for education events, as required
- Coordinate and administer induction processes for Section Executive Officers
- Administer and collate the output of BAUS surveys
- Explore use of /facilitate adoption of digital technologies and AI to streamline administrative processes to improve outputs
Experience / qualifications required
- Minimum of three years’ experience working in a similar administrative function in a professional body
- High level administrative experience in a busy environment
- Proven ability to prioritise and manage multiple assignments at any given time and meet deadlines
- Excellent attention to detail
- Technical proficiency; strong IT skills and competence with document management systems
- Exceptional communication skills
Equal Opportunities Statement
We are committed to fostering an inclusive workplace where diversity is valued and everyone is treated with dignity and respect. We welcome applications from people of all backgrounds and actively promote equality of opportunity in our recruitment and employment practices.
NOTE: This job description is not intended to be all-inclusive. Employees may be asked to perform other related duties as negotiated to meet the on-going needs of the organisation.
