Applications will be reviewed on a rolling basis. If you feel you have the skills and experience required for the role please tailor your CV and apply asap. The job ad may be closed at short notice. Regrettably, due to the anticipated volume of applications only candidates that are progressed to the first interview stage will be contacted. If you have not heard back within two weeks of your application please consider it unsuccessful on this occasion.
Key Information
Location: The office is in central London at the Royal College of Surgeons with hybrid working arrangements (at least 1 day to be spent in the office). Opportunities for hybrid and flexible working arrangements to help balance work and personal commitments, as deemed reasonable.
Annual leave: 25 days annual, plus bank holidays and normally days off between Christmas and New Year
Benefits: Fantastic pension scheme with a minimum 16% contribution from the organisation
Position Overview
Reports to: Head of Education
This is a senior position, acting as Deputy to the Head of Education, responsible for the management and governance of the BAUS Specialist Sections. The six BAUS Specialist Sections provide the clinical input and expertise for BAUS’s education, training, professional and research activities. You will coordinate Section input into priority workstreams and facilitate organisational working and day to day management of external collaborative and partnership arrangements, ensuring effective and timely delivery of agreed objectives. You will ensure good governance of the Sections, managing the Executive Committee meetings. You will oversee Executive Committee elections and appointments, with direct line management responsibility for the Governance Co-Ordinator who coordinates these processes and administers Section fellowships, bursaries and awards.
This role is an excellent opportunity for a skilled leader and administrator with specialised knowledge and a niche skillset. You will have a proven track record of delivering cross-organisational projects and priority programmes of work, demonstrate good governance, and be capable of distilling the complexity of discussions and decision-making at Section meetings, reproducing key information quickly and accurately.
Main Job Functions
- Communicate effectively with committee members on work programmes and delivery deadlines, and provide management support to facilitate delivery of agreed objectives
- Facilitate effective cross-organisation communication to secure engagement, ownership and resource
- Manage day to day partnership working with external stakeholders
- Capture and reproduce key discussion items and decision-making at Section meetings into minutes and action points; accountable for ensuring all actions are followed up
- Ensure Section Leads are inducted into their roles and understand their role and responsibilities
- Undertake line management and professional development of the Governance Co-Ordinator
- Oversee Sections elections and appointments processes, and administration of fellowships, bursaries and awards
- Deputise for Head of Education when required
Day to day activities will include:
- Coordinate Section engagement and input into co-creation of online educational content in-house or with external providers
- Liaise with BAUS Business Development Manager on industry support for creation of new educational online content
- Coordinate Section input into vetting and quality assurance of BAUS post-CCT, portfolio pathway and international fellowships within the agreed framework
- Provide full administrative support to the BAUS Section Executive Committees including drafting agendas and briefing papers, taking minutes, recording action items (total 13 meetings per annum of up to five hours each duration)
- Coordinate with the members of the BAUS Section Executive Committees to ensure post-meeting actions are completed on time
- Liaise with the BAUS Education Coordinator, Communications Manager and Events Manager to support delivery of agreed objectives
- Coordinate Section input to requests for responses to consultations from professional bodies
- Coordinate and administer Section induction processes
Person Specification
Essential Experience and Skills
- Educated to degree level or equivalent professional experience
- At least three years working within a similar professional body, within a healthcare environment or in postgraduate medical education
- Proven ability to translate complex information into accurate minutes
- Strong organisational skills and the ability to manage multiple projects and deadlines
- Excellent communication and interpersonal skills
- Proven ability to lead, motivate, and manage staff effectively
- Experience of working collaboratively with a range of stakeholders
Personal qualities
- Proactive, collaborative and solution-focused approach
- Ability to think through options and make sound judgements
- High attention to detail and commitment to quality
- Tact and diplomacy
- Confidence to challenge constructively
Equal Opportunities Statement
We are committed to fostering an inclusive workplace where diversity is valued and everyone is treated with dignity and respect. We welcome applications from people of all backgrounds and actively promote equality of opportunity in our recruitment and employment practices.
NOTE: This job description is not intended to be all-inclusive. Employees may be asked to perform other related duties as negotiated to meet the on-going needs of the organisation.
