Committees Officer

Reports to:  Operations Manager
Hours:  21 hours per week (flexibility to work remotely with one day per week with the team in our central London office)
Salary:  £28,000 FTE
Other benefits:  Company Pension Scheme, Employee Assistance Programme

About the Association for Laboratory Medicine

The Association for Laboratory Medicine (LabMed) is the leading professional body supporting the practice and development of science in healthcare and laboratory medicine.

We are a diverse and inclusive community of scientists, clinicians, innovators, collaborators and researchers. We celebrate the power of science and medicine, the importance of partnership and the value of knowledge in the pursuit of human health and wellbeing.

We foster the highest standards in laboratory testing and patient care, provide trade union support for all our members, promote laboratory medicine to the wider community and support scientists and practitioners through scientific and training meetings, bursaries and awards.

Purpose

The work of the Association is managed through our committees and working groups. The purpose of the role is to ensure good governance through supporting the chair of each committee to plan their meetings including creating agendas and notetaking for their meetings.

You may also work with other functions within the Association including publications and operations to support specific projects and tasks that help ensure we meet the needs of our members.

What you will be doing:
Support all committees and working groups which includes working with chairs and other relevant members of staff to set meeting dates, agree agendas, collate and circulate papers and write meeting notes and actions.
Build a relationship with committee and working group chairs and ensure they are using a consistent approach to their meetings including recording any declaration of interests, identifying and advertising vacancies and using a committee work plan to track their work.
Support any face-to-face meetings by setting up the room and managing catering for the meeting
Ensure all committees have up to date terms of reference and role descriptions for the Chairs
Ensure new Chairs and committee members receive the appropriate inductions
Responsible for the process of updating the CRM, website and any other relevant notifications for any changes of committee’s members
Support the Operations Manager with tasks including checking expense claims and invoices and setting up of payments
As we are a small staff team you will also be asked to support other team members with tasks outside of this job role from time to time.

What you need to have:
Proficiency in Microsoft 365
Be highly motivated and have a positive ‘can do’ attitude
A keen eye for detail
Ability to work effectively as part of a team
Proactive, organised and methodical
Ability to respond and adapt at pace in response to external change factors
Ability to manage several projects at any one time
Strong communication skills both written and verbal
Fantastic customer service ethic and high expectations of quality
Willingness to work flexibly
Our values:

LabMed is committed to encouraging inclusion, equality and diversity in our workforce. We are actively trying to increase the diversity of our staff team. We know that everyone is an individual, so please always tell us what we can do to support you.

Our values are:

We are innovative – promoting new scientific development to improve health and wellbeing.
We are inclusive – ensuring that we are open and accessible to everyone.
We care for people – helping the healthcare profession deliver better care and providing a healthy and fulfilling environment for our members and their teams.
We care for the planet – influencing how healthcare science can minimise our impact on the wider natural world.