Job Seniority: Co-ordinator
Job Function: Member Services
Events and Conference Executive
Trade Association – Membership Body
Central London working from home until restrictions are lifted
Basic Salary £29,500 PLUS benefits including Holiday 20 Days rising to 25 days year on year, Pension 5% matched contribution, Private Health Insurance cover, Dental Insurance cover, Bi annual medical check-up, Interest-free season ticket loan.
Permanent, Full Time
My client a well established and reputable trade association membership body is currently looking for an Events and Conference Executive.
If you are an events and conference officer, events and conference coordinator or events and conference organiser with experience working for a trade association, professional body or similar membership organisation, experience of supporting large member conferences and also events for senior people we would love to hear from you.
To assist the Events and Conference Manager and the wider Events and Conference team in the development of a comprehensive training and events programme throughout the UK in a timely, creative, and effective manner.
To support the Events and Conference Manager in being proactive in anticipating members’ training and development requirements and produce a cost effective and timely annual training programme which is relevant to members’ needs.
Main Duties and Responsibilities
Organisation of workshops, e.g. one-day and half day courses/ seminars, breakfast briefings and webinars, and provision of support for regional events around the UK.
Providing on-site support for courses and conferences across the UK, including registration of delegates, briefing speakers and chairs. This involves overnight stays at least twice a month and travelling to and from venues.
Liaison with venues, establishing catering requirements, meeting room logistics and booking accommodation for speakers.
Marketing courses to the membership with assistance from both the Events Marketing Executive and the Business Development and Marketing Executive.
Liaising with speakers and sponsors over the submission of programme materials and presentations for the events.
Liaising with suppliers, AV company, brochure designers, printers, mailing house and speaker agencies.
Liaising with the film company over the onsite filming and production of the course for the events for which they are responsible.
Assist in the production of training budgets and assist in overseeing the expenditure and financial control for the annual training and events programme.
Assist in monitoring, analysing and reporting on financial performance, quality of events and delegate numbers throughout the year, taking agreed appropriate action where necessary.
Assist in striving to exceed financial income targets set for the Events service area.
Assembling and producing the relevant delegate packs.
Producing joining instructions for events.
Monitoring of delegate numbers.
Monitoring and analysis of feedback from delegates at courses and conferences, reporting back to speakers and relevant committees, and utilising the feedback for service improvement.
Design internally produced brochures and flyers.
Maintenance of up-to-date speaker database.
Assist in the production of reports from e-target database as required to assist with the marketing function for events.
Updating the courses area of the website and creating conference pages.
A graduate or of similar calibre
Events officer, events coordinator, events organiser experience of a trade association, professional body or similar membership based organisation
Experience supporting large member conferences
Experience of organising events for senior level people
Extensive experience of arranging and co-ordinating a range of events eg. Conferences, educational courses, dinners, networking events, webinars.
Ability to communicate effectively and professionally with a wide range of people, in writing and face to face, both internally and externally.
Ability to use a variety of computer software packages (including Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Outlook).
Knowledge of a CRM database.
To apply please send your CV.
Due to the volume of applications we are only able to contact successful applicants. Therefore if you have not heard from us within 10 working days please deem your application as unsuccessful on this occasion.
membershipbespoke is acting as recruitment business in relation to this role. membershipbespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
membershipbespoke remains the only specialist recruitment organisation in the UK, which offers a dedicated service tailored to the needs of Trade Associations, Unions, Professional and Regulatory Bodies.
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