Events, Awards and Partnership Manager

Organisation:  Healthcare Infection Society

Full Time

Salary: £43,000-45,000

Location: London/hybrid

Application Deadline: 08/04/2024

  • Full Time
  • London/hybrid
  • 43,000-45,000 GBP / Year
  • Salary: £43,000-45,000

Healthcare Infection Society

Events, Awards and Partnership Manager – Role description

Location: London (2 days a week – Tuesday and Wednesday) and from home – Hybrid | 37.5 hours per week | Fixed term 18-month contract with possibility of a permanent role

 

Starting salary: £43-45K dependent on experience | 30 days annual leave plus time off in lieu for weekend work

 

Reporting to: Head of Membership and Professional Development (HOMPD)

 

The post holder will be an experienced events professional with excellent skills in planning programmes and delivering events, as well as managing relationships with volunteers, partner organisations, external stakeholders, and suppliers. The post holder will work closely with the Head Membership and Professional Development, Digital Learning Manager and Chair of the Professional Development Committee in the development and implementation of the education and events strategy.  This is an exciting role that offers a generous holiday allowance and up to 7% pension contributions.

The Society

The Healthcare Infection Society (HIS) is a membership organisation whose objectives are to advance knowledge, foster scientific interest, and disseminate information about the prevention and control of healthcare-associated infections (HCAIs).

We have an exciting opportunity to join our enthusiastic, committed and engaged team of staff, committees and our 1,300 members who are experts in the prevention and control of HCAIs.   Members are drawn largely from the medical profession and are predominantly consultant microbiologists and doctors enrolled on an infection specialty training programme.  Nurses, clinical scientists, research scientists and others with a demonstrable professional interest in HCAIs are also a vital part of our membership network.

Our working environment and team

Our team of eleven members of staff work to a hybrid model, spending two days per week (Tuesday and Wednesday) in our beautiful new offices in Bloomsbury, London, and the remainder of the working week from home.  We work according to a flexible model with a generous annual leave allowance of 30 days per year. There is an expectation for flexibility and additional days working in office/venue to fit with the events programme.

Working with our members and volunteers is a pleasure, and each member of our staff team works closely with our committees and board of trustees.  Our working culture is collegiate, respectful and motivating. We value our staff and offer generous travel and training support as well as employee perks and wellbeing packages.

About the role

The Events, Awards and Partnership Manager will join a small engaged HIS staff team to oversee the programme development, planning and delivery of the HIS eventstraining and awards programmes.  The post holder will also have overall responsibility for supporting and managing the work of the Professional Development Committee and the Higher Awards Committee.

Partnership building with a focus on income generation is crucial to this role.

Main duties and responsibilities

Event management

Manage the planning and delivery of a programme of established and new events and training courses for HIS by establishing and maintaining effective SOPs and coordinating and delivering events.  This will include:

 

Working with the appointed Professional Conference Organisers to manage the biennial 3-day FIS/HIS international conference (usually attracting 600-800 delegates and a large exhibition)

Working with leads from the Professional Development Committee on the programme development, planning and end-to-end management of the annual HIS Annual Conference, ensuring it is a success in terms of surplus generating, growing number of exhibitors and delegate numbers

Working with the HOMPD to develop and deliver financially feasible education programme for the purposes of the fulfilment of charitable objectives

Building partnerships with industry, increasing sponsorship income to support the delivery of HIS’s educational programme

Development of programmes for ALL events and liaison with MGEC to ensure they are delivered

Collaborating with the Digital Learning Manager to ensure content for new and established courses remains current and of a high quality

Responsible for the income and expenditure budgets for HIS meetings and events, and ensuring accurate financial record keeping, generating forecasts and ensuring education programme sustainable.

Organise the HIS Council meetings (hybrid) 4 times per year and the AGM event

Creating and maintaining HIS website content in relation to events promotion and booking

Responsible for management and work of the HIS Higher Awards Committee optimising meetings including setting agendas, writing minutes, liaising with the Chair and driving activity

Responsible for management and work of the HIS Professional Development Committee, optimising meetings including setting agendas, writing minutes, liaising with the Chair and driving activity

Evaluating and reporting on the success of HIS events and considering areas of improvement

Working with the HIS team and committees to identify prospective speakers and audiences for HIS events

Working with the Professional Development Committee to develop ideas for new events and training courses

Venue and supplier contract negotiation and management

Overseeing the delivery of HIS’s awards, including the Lowbury Lecture, Early Career Award and sourcing sponsorship to support the awards.

Development and oversight of corporate partnerships

Managing the application, review and award process for the Graham Ayliffe fellowship

 

 

Other

Carrying out from time to time and as directed, any other duties as required in addition to the above that will be both reasonable and within your capabilities

Providing cover for the Digital Learning Manager and Head of Membership and Professional Development as required

Always ensuring that you take care of your health and safety and that of others by complying with health and safety obligations, particularly by reporting promptly any defects, risks or potential hazards

Person specification

We have an inclusive work environment and individuals those from all backgrounds, sexuality, ability, race, ethnicity, gender and age are welcome to apply.

 

Education and experience

Degree level education (or equivalent) or relevant proven work experience

Proven track record of managing and delivering successful multi-stream events

Proven experience of developing event programmes

Working with volunteers and committees

Competencies

 

Knowledge of working with CRM/customer database systems for membership and event management (desirable)

Excellent interpersonal and communication skills – written and verbal

Understanding of and commitment to equality, diversity and inclusion

Task-driven self-starter, with good time management, attention to detail and the ability to manage own workload

Ability to challenge the status quo

Technical IT skills: competent in the use of Microsoft Office suite, ability to understand logical processes

Excellent attention to detail and organisation skills needed to manage projects effectively

Ability to work effectively in a busy and dynamic environment

Ability to develop effective and supportive working relationships, working flexibly and collaboratively

Positive and open-minded

A proven track record of delivering a high standard of customer service

Proven track record of producing work accurately and to a high standard whilst under pressure, with emphasis on attention to detail whilst working to deadlines

Ability to work as a key and supportive member of a flexible team

Willingness to travel and stay away from home on occasion and overnight

Willingness to work outside of office hours when event management duties dictate

Knowledge of compliance, specifically as it relates to data protection

Numerate with budget management experience including forecasting, and planning

Experience of event programme development

 

What we can offer you as our Events, Awards and Partnership Manager

Hybrid working

30 days holiday

Additional holiday between Christmas and New Year

Employee perks programme

Generous pension scheme

Generous training budget

Flexible working

Employee assistance programme

Opportunity for overseas travel to scientific and medical conferences

Team days

 

To apply

We welcome applications from all individuals, and we are committed to our ED&I principles.

Candidates must have the right to work in the UK.

The deadline for applications is 09:00 on Monday 8 April 2024. Applicants are required to submit a CV and a covering letter of no more than two A4 pages in length addressing why they would like this post, and why they are perfect for this role via Helen Davies, Helen.davies@his.org.uk

Applications without a covering letter will not be selected for shortlisting.

First interviews will take place on Wednesday 17 April via Zoom.  Successful candidates will be invited to a second interview at the HIS office in London on Wednesday 24 April.

 

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