Events Executive

Organisation:  British Society for Rheumatology

Full Time
Temporary

Salary: £26,001 - £32,800

Location: London (Hybrid)

Application Deadline: 26/06/2024

  • Full Time
  • Temporary
  • London (Hybrid)
  • 26,001 - £32,800 GBP / Year
  • Salary: £26,001 - £32,800

Website RheumatologyUk British Society for Rheumatology

Directorate: Marketing, Education & Events
Reports to: Events Manager
Location: London – EC4Y 8EE (Hybrid)
Contract: Full-time; fixed-term (minimum 9 months)

Job Purpose

BSR events are a key benefit to members and the wider rheumatology community, offering the very latest in science, innovation, research and cases.
Our events team deliver the award-winning Annual Conference (Manchester 28-30 April 2025) in a hybrid format to c2000 delegates, plus our Case-based conference (Leeds 5-6 Nov, in-person c300 delegates) as well as a programme of celebratory awards.

The Events Executive works alongside the Events Manager, Digital Events Manager and Head of Events to deliver our events. Working on a range of areas from registration, logistics, being the main point of contact for delegates and liaising with venues and suppliers. This is an exciting role for someone looking to get more exposure to different areas of events and liaise with multiple stakeholders.

Main responsibilities

  1. Event coordination
    • Coordinate the registration management process for BSR conferences, including: arranging our registration services, data management and reporting.
    • Manage the events inbox, being the main point of contact for delegates for all queries.
    • To coordinate networking sessions and taster workshops within annual conference.
    • Organise logistical elements including award prizes, abstract poster submissions and processes, arranging site visits, accommodation, travel arrangements and expenses.
    • Manage CPD accreditation of events and activities.
    • Provide content for webpages and emails to keep delegates informed.
    • Input into our event budgets by monitoring progress and providing financial reporting and reconciliation against income and expenditure.
  1. General
    • Be a core member of the events team by attending and inputting into all planning meetings, venue site visits and delivery of events onsite.
    • Identify and contribute ideas on how to improve processes and ways of working.

Please note: This role will require travel, overnight stays and weekend work, for example at our conferences (6 day stay). As we are a small team you’ll have the opportunity to get involved in cross-departmental projects, lead or contribute to agile sprint working and support wider business needs. There are other opportunities to get involved with our staff forum or peer group meetings.

Person Specification

  1. Experience of working in events
  2. Ability to demonstrate understanding of the requirements of events management and various elements of the role
  3. Proven project planning and coordination experience
  4. Experience of managing delegate registration and event data
  5. Experience of sourcing and liaising with venues and suppliers
  6. Ability to demonstrate use of initiative and innovation to make positive improvements or efficiencies

Inclusion and Diversity

BSR is committed to encouraging inclusion, equity, and diversity in our workforce. We are actively trying to increase the diversity of our staff team. We try to reduce as many barriers as we can for those with a disability. We know that everyone is an individual, so please always tell us what we can do to support you.

We welcome approaches from individuals from underrepresented groups, including those from minoritised communities, and those with a disability, to better reflect the community we serve and help broaden our perspectives.

Benefits of working at BSR

We offer a wide range of benefits, most of which start from day one of joining us. Our benefits fall into four main areas: Wellbeing, Time- based, Learning and development, and Financial. Just some of them include:

Wellbeing: 

  • Free period products in our office
  • Free flu vaccinations
  • Mental Health First Aiders
  • BUPA healthcare scheme- we offer a cash plan, which you can add children or partners to
  • Employee Assistance Programme. This is a free, confidential counselling service to all staff, as well as a general advice service provided by BUPA
  • WeCare offers access to a 24/7 virtual GP, as well as a mental health support service, a get fit programme and an online portal with lots of helpful resources
  • Our enhanced sick pay offer is:
    • Up to two years’ service: 4 weeks full pay and 4 weeks half pay
    • After two years’ service: 12 weeks full pay and 12 weeks half pay
  • We work in a social environment with a range of activities, both virtual and in person, run by our Social Squad. This includes an organisation- wide volunteering day.

Time-based: 

  • We offer 30 days annual leave in addition to bank holidays
  • All staff can request sabbaticals at any point, which are considered on a case-by-case basis
  • We also offer an extra day for moving house
  • Bank holiday swaps- you can swap a bank holiday day for another day’s leave (entitlement remains 1:1 days)
  • We’re a 4 day week employer, which at BSR means working your fulltime hours (31.5 each week) over 5 days

Learning and development

We will help you develop your career by supporting your personal development and encouraging internal progression. This includes recognising individuals’ achievements through our internal staff awards. We offer a huge range of learning opportunities, both in-house and externally. This includes a thorough induction programme when you join us, as well as development opportunities aimed at line managers, and wellbeing-based learning sessions. And if professional membership is a required part of your role, we’ll cover the cost of that.

Financial: 

  • We offer a performance related pay incentive scheme
  • Income protection scheme
  • You’ll be enrolled on our pensions scheme with Aegon (via Second Sight). Our current pension match is 5% employer contribution if you contribute 4% (9% contribution in total).
  • Our life assurance policy pays three times your basic salary
  • Interest free season ticket loans
  • Ride-to-work scheme
  • Interest-free loan scheme
  • We also provide generous enhancements within our parental and family leave policies.
    • Our maternity/shared parental/adoption offer is 6 weeks at full pay, 33 weeks at half pay, followed by 13 weeks at the statutory rate.
    • Our paternity leave offer is 6 weeks at full pay.