Finance Officer

Organisation:  British Society for Rheumatology

Full Time

Salary: £31,501

Location: London (Hybrid)

Application Deadline: 04/12/2023

  • Full Time
  • London (Hybrid)
  • 31,501 GBP / Year
  • Salary: £31,501

Website RheumatologyUk British Society for Rheumatology

The finance team is a core part of our Operations Directorate, and although we’re a small team we have a huge impact on the effectiveness of our organisation. The team provides support and guidance to all staff members on how to process invoices, expenses, and generally manage their budgets effectively. The main purpose of the Finance Officer role is to provide key support to the finance team with our finance processes, supporting staff members across the organisation, helping with any queries on a day-to-day basis, as well as supporting our members and suppliers with queries. The Finance Officer ensures all financial transactions are processed in accordance with BSR’s procedures and processes and in line with data protection regulations.

You don’t need to have worked in the charity sector previously. Continual professional development is vital for us as a team, and so we’re happy to support you if you’re interested in completing a professional finance qualification.

Main Responsibilities

Purchase Ledger

  • Receiving all supplier invoices (including member expenses), checking correct finance codes with relevant nominal, department, project, VAT and fund codes are on all invoices, and that the necessary authorisation is present
  • Ensuring that all invoices and finance related documents (e.g. bank statements) are scanned and filed electronically or in paper files as necessary
  • Setting up fortnightly supplier payment runs as appropriate, ready for review by the Finance Manager
  • Assisting the Finance Manager to resolve any finance enquiries relating to Purchase Ledger from staff, suppliers, or other stakeholders

Sales Ledger

  • Working with budget holders and project leads to produce sales invoices according to their requirements
  • Liaising with budget holders to ensure correct coding of all invoices (nominal, department, project, VAT, and fund codes)
  • Assisting the Finance Manager to resolve any finance enquiries relating to Sales Ledger from staff, customers or other stakeholders
  • Credit Control – Dealing with customer queries and chasing for payments fortnightly

Other Finance Responsibilities

  • Download monthly credit card statements and emailing them to the relevant card holders to complete
  • Post all monthly credit card transactions in Xero and process via Dext
  • Reconciling credit card transactions with the statements in Xero
  • Assist the Finance Manager with preparing for year end and audit fieldwork
  • Reconciling purchase ledger payments with the bank transactions

Payroll

  • Ensuring new starters are processed by HR
  • Processing leavers
  • Making salary changes as necessary
  • Exporting payroll reports and ensuring that they are filed in the correct place
  • Running the monthly payroll
  • Submission of EPS and FPS to HMRC.

Committee Management

  • Minute-taking for Finance & Risk Committee meetings (training will be provided)
  • Administrative support relating to committee management i.e. record keeping for attendance at committee me
  • etings, chasing outstanding Declaration of Interest forms

Person Specification

  1. Desire to build a career in finance
  2. Experience of computerised accounting financial systems
  3.  Good organisation and time management skills
  4.  Commitment to professional and personal development
  5. Excellent attention to detail
  6. Ability to explain finance processes to colleagues effectively
  7. Willingness to gain an in-depth understanding of what we do at BSR, to enable all colleagues to do their best work

Timetable

The closing date for applications is: 4 December 2023.

Inclusion and Diversity 

BSR is committed to encouraging inclusion, equity, and diversity in our workforce. We are actively trying to increase the diversity of our staff team. We try to reduce as many barriers as we can for those with a disability. We know that everyone is an individual, so please always tell us what we can do to support you.

We welcome approaches from individuals from underrepresented groups, including those from minoritised communities, and those with a disability, to better reflect the community we serve and help broaden our perspectives.

Benefits of working at BSR

We offer a wide range of benefits, most of which start from day one of joining us. Our benefits fall into four main areas: Wellbeing, Time- based, Learning and development, and Financial. Just some of them include:

Wellbeing:  

  • Free flu vaccinations
  • Mental Health First Aiders
  • Free period products in our office
  • BUPA healthcare scheme – we offer a cash plan, which you can add children or partners to
  • Employee Assistance Programme. This is a free, confidential counselling service to all staff, as well as a general advice service provided by BUPA
  • WeCare offers access to a 24/7 virtual GP, as well as a mental health support service, a get fit programme and an online portal with lots of helpful resources
  • Access to a clinical psychologist via Hello Self
  • Our enhanced sick pay offer is:
    • Up to two years’ service: 4 weeks full pay and 4 weeks half pay
    • After two years’ service: 12 weeks full pay and 12 weeks half pay
  • We work in a social environment with a range of activities, both virtual and in-person, run by our Social Squad. This includes an organisation-wide volunteering day

Time-based:  

  • We offer 30 days annual leave in addition to bank holidays
  • All staff can request sabbaticals at any point, which are considered on a case-by-case basis
  • We also offer an extra day for moving house
  • Bank holiday swops- you can swop a bank holiday day for another day’s leave (entitlement remains 1:1 days)

Learning and development: 

We will help you develop your career by supporting your personal development and encouraging internal progression. This includes recognising individuals’ achievements through our internal staff awards. We offer a huge range of learning opportunities, both in-house and externally. This includes a thorough induction programme when you join us, as well as development opportunities aimed at line managers, and wellbeing-based learning sessions. And if professional membership is a required part of your role, we’ll cover the cost of that.

Financial: 

  • We offer a performance related pay incentive scheme
  • Income protection scheme
  • After 3 months, you’ll be enrolled on our pensions scheme with Aegon (via Second Sight). Our current pension match is 5% employer contribution if you contribute 4% (9% contribution in total).
  • Our life assurance policy pays three times your basic salary
  •  Interest free season ticket loans
  • Ride-to-work scheme
  • Interest-free loan scheme
  • We also provide generous enhancements within our parental and family leave policies.
    • Our maternity/shared parental/adoption offer is 6 weeks at full pay, 33 weeks at half pay, followed by 13 weeks at the statutory rate.
    • Our paternity leave offer is 6 weeks at full pay.