Clinical Projects Administrator

Organisation:  British Society for Rheumatology

Full Time

Salary: £25000k

Location: London (Hybrid)

Application Deadline: 29/09/2023

Website RheumatologyUk British Society for Rheumatology

The British Society for Rheumatology is a membership organisation which brings together expertise from across the rheumatology profession, harnessing a wide variety of experience and skills to ensure we are supporting our members to the very best of our combined ability. Involving patients and carers at every step, we aim to ensure that physicians and clinicians are equipped to provide high-quality care.

We’re a small organisation with huge ambitions. If you’re looking for an organisation with a one-team feel where you’ll be able to develop professionally and have the autonomy to run with your ideas, we might be a match for you.

Job Purpose

The main purpose of the role is to provide administrative and project management support to the Biologic Registers, Research and Quality Improvement functions of the BSR. Working closely with the Head of Registers and Research Management, the Clinical Projects Administrator will assist in overseeing the smooth running of the Biologics Registers and the research portfolio. They will also support the Head of Quality Improvement to assist with project management on the Quality Review Scheme (QRS) our rheumatology accreditation scheme.

The role sits within the BSR Practice and Quality Directorate and supports the functions that form a vital part of our work that aims to foster excellence in all aspects of rheumatology.

Main Responsibilities

Support the project management of the BSR Biologics Registers, including:

  • Receive, monitor and distribute requests for data access and publications within agreed timescales and produce reports on progress
  • Assist in registers promotion, working with academic teams to raise awareness through the production of promotional material, social media content and conference attendance
  • Act as a point of contact for the registers through the monitoring of BSR Registers email inbox, including liaising with the registers steering committee, pharmaceutical company representatives, academics and clinicians

Support project management of BSR’s research function, including:

  • Act as the point of contact for the annual Early Career Research Funding Call, providing administrative support around shortlisting, contracting and invoicing processes.
  • Work with the Education and Marketing/Digital department to help develop and maintain relevant sections of BSR website around research

Assist with servicing and co-ordination of BSR committees:

  • Act as Committee Manager and provide administrative support for the following committees. This includes preparing agendas, taking minutes and disseminating papers for Registers and Research Committee (tri-annually), Guidelines Steering Group (bi-annually) and QRS Project Working Group (as required)

Support project management of Quality Improvement function, including:

  • Act as point of contact for QRS, manage registrations, raising invoices, website updates, support QRS assessor training, assist in QRS promotion, working with services and Head of Quality Improvement to raise awareness through the production of promotional material, social media content and conference attendance

To provide general administrative support across the wider team as required by the Director of Practice and Quality

Person Specification


  1. At least five years’ of relevant administrative work experience
  2. The ability to work constructively with stakeholders
  3. Using information technology: Microsoft Office (Outlook, Word, Excel and SharePoint)
  4. Meeting management including diary management and minute-taking
  5. Writing clear and accessible web copy and publication material
  6.  Production and design of webpages, newsletters and publications
  7. Experience of academic research processes
  8. Work in the health sector

Ability and skills

  1. Excellent organisational skills
  2.  Accuracy, diligence and attention to detail
  3.  Ability to prioritise, manage own workload and work to deadlines
  4. Ability to work without close supervision
  5.  Excellent written and oral communication skills
  6. Committed team player
  7.  Professional approach

Benefits of working at BSR

We offer a wide range of benefits, most of which start from day one of joining us. Our benefits fall into four main areas: Wellbeing, Time- based, Learning and development, and Financial. Just some of them include:


  • Free period products in our office
  • Free flu vaccinations
  • Mental Health First Aiders
  • Access to a clinical psychologist via HelloSelf
  • BUPA healthcare scheme- we offer a cash plan, which you can add children or partners to
  • Employee Assistance Programme. This is a free, confidential counselling service to all staff, as well as a general advice service provided by BUPA
  • WeCare offers access to a 24/7 virtual GP, as well as a mental health support service, a get fit programme and an online portal with lots of helpful resources
  • Our enhanced sick pay offer is:
    • Up to two years’ service: 4 weeks full pay and 4 weeks half pay
    • After two years’ service: 12 weeks full pay and 12 weeks half pay
  • We work in a social environment with a range of activities, both virtual and in person, run by our Social Squad. This includes an organisation-wide volunteering day.


  •  30 days annual leave in addition to bank holidays
  • All staff can request sabbaticals at any point, which are considered on a case-by-case basis
  • We also offer an extra day for moving house
  • Bank holiday swops- you can swop a bank holiday day for another day’s leave (entitlement remains 1:1 days).

Learning and development: 

We will help you develop your career by supporting your personal development and encouraging internal progression. This includes recognising individuals’ achievements through our internal staff awards. We offer a huge range of learning opportunities, both in-house and externally. This includes a thorough induction programme when you join us, as well as development opportunities aimed at line managers, and wellbeing-based learning sessions. And if professional membership is a required part of your role, we’ll cover the cost of that.


  • We offer a performance related pay and incentive scheme
  • Income protection scheme
  • After 3 months, you’ll be enrolled on our pensions scheme with Aegon (via Second Sight). Our current pension match is 5% employer contribution if you contribute 4% (9% contribution in total).
  • Our life assurance policy pays three times your basic salary
  • Interest free season ticket loans
  • Ride-to-work scheme
  • Interest-free loan scheme
  • We also provide generous enhancements within our parental and family leave policies:
    • Our maternity/shared parental/adoption offer is 6 weeks at full pay, 33 weeks at half pay, followed by 13 weeks at the statutory rate
    • Our paternity leave offer is 6 weeks at full pay